COURT RESOURCES DIVISION

The Court Resources Division is responsible for being a liaison between all matters concerning the court proceedings to include Judge and Prosecutor inquiries regarding the Sheriff’s Office state of operations.  Furthermore, the Court Resources Division prepares, organizes, processes, files, tracks and reports all documents such as summons, witness subpoenas, garnishments, citations, incident reports, press releases, daily patrol logs, mileage logs, security check requests, records requests, criminal history record checks, sex offender registrations and concealed carry applications in coordination with other divisions as necessary.  The division is also charged with providing professional development training and education to the office in efforts to enhance the profession.

DUTY SCOPE AND RESPONSIBILITIES

In accordance with General Orders, a Office Clerk is a non-commissioned position that performs clerical duties specific to the division and cross-functional when needed that may be assigned in accordance with the office procedures such as a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing. The responsibilities and duties may include, but are not limited to, the following;

• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.

• Answer telephones, direct calls, and take messages.

• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.

• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.

• Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.

• Compile, copy, sort, and file records of office activities, business transactions, and other activities.

• Compute, record, and proofread data and other information, such as records or reports.

• Type, format, proofread, and edit correspondence and other documents, from notes or dictating machines, using computers or typewriters.

• Complete work schedules, manage calendars, and arrange appointments.

• Review files, records, and other documents to obtain information to respond to requests.

• Deliver messages and run errands.

• Inventory and order materials, supplies, and services.

• Troubleshoot problems involving office equipment, such as computer hardware and software.

• Collect, count, and disburse money, do basic bookkeeping, and complete banking transactions.

• Complete and mail bills, contracts, policies, invoices, or checks.

• Process and prepare documents, such as business or government forms, letters and memorandums and expense reports.

• Make travel arrangements for office personnel.

• Prepare meeting agendas, attend meetings, and record and transcribe minutes.

RESOURCE(S)

• RSMo §109 - Public Officers and Employees, Bonds and Records

• RSMo §290.520 - Employer to Keep Records

• RSMo §610 - Conduct of Public Business

• LESP 39-Probable Cause Statement Form

• LESP 17-Civil Process Form

• LESP 09-Property or Evidence Disposition Form

• LESP 61-Transmittal Receipt Form

• LESP 130-Privacy Cover Sheet Form

• Missouri Prosecutor Updates

• Press Releases

• Records Requests

• Concealed Carry Permit

• Criminal History Record Check

• Sex Offender Registry