FINANCE RESOURCES DIVISION

The Finance Resources Division is responsible for grants, operational and strategic procurement while preparing financial reports and provides analysis of budget to actual data and financial projections through running estimates. The division also provides oversight of long and short-term investment portfolios, cash flows and reserves, and oversees the preparation of general liability and workers compensation insurance specifications. This division also coordinates insurance renewals. Furthermore, the Finance Resources Division prepares, organizes, processes, files, tracks and reports all documents such as recoupment requests, leave and compensation time requests, employee time sheets, employee pay inquiries, workers compensation and unemployment claims in coordination with other divisions as necessary. The division is also charged with providing professional development training and education to the office in efforts to enhance the profession.


DUTY SCOPE AND RESPONSIBILITIES


In accordance with General Orders, a Office Clerk is a non-commissioned position that performs clerical duties specific to the division and cross-functional when needed that may be assigned in accordance with the office procedures such as a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing. The responsibilities and duties may include, but are not limited to, the following;


  • Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.

  • Answer telephones, direct calls, and take messages.

  • Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.

  • Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.

  • Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.

  • Compile, copy, sort, and file records of office activities, business transactions, and other activities.

  • Compute, record, and proofread data and other information, such as records or reports.

  • Type, format, proofread, and edit correspondence and other documents, from notes or dictating machines, using computers or typewriters.

  • Complete work schedules, manage calendars, and arrange appointments.

  • Review files, records, and other documents to obtain information to respond to requests.

  • Deliver messages and run errands.

  • Inventory and order materials, supplies, and services.

  • Troubleshoot problems involving office equipment, such as computer hardware and software.

  • Collect, count, and disburse money, do basic bookkeeping, and complete banking transactions.

  • Complete and mail bills, contracts, policies, invoices, or checks.

  • Process and prepare documents, such as business or government forms, letters and memorandums and expense reports.

  • Make travel arrangements for office personnel.

  • Prepare meeting agendas, attend meetings, and record and transcribe minutes.


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RESOURCE(S)